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Parent/Student Handbook

Parent/Student Handbook

Holland Elementary School

Student/Parent Handbook





408 N. Meridian St.

Holland, IN  47541

Phone:  536-2441

Fax:  536-2282





Holland Elementary School

Purpose Statement


The purpose of Holland Elementary School is to provide a positive learning environment, which promotes success in the home, school, and community.


Each day following the voluntary Pledge of Allegiance and a moment of silence, the entire school also recites the school’s purpose statement.  The idea is to constantly remind all of us, students and staff that we are all working together in a positive environment to promote success.


Direction Statement


The Staff of Holland Elementary School, in partnership with parents and community, sets high expectations for students, while focusing on a solid core curriculum in a safe, supportive learning environment.  We prepare students to reach their full potential as life-long learners and to thrive in an ever-changing society, both academically and socially.



**Holland Elementary is fully accessible.  Any person requiring further accommodation should contact the Building Administrator at the school office.


School Hours: Students in grades K-5 will dismiss to their classrooms from the gym at 8:10 a.m. and dismiss to go home at 3:00p.m.  Parents of the preschool students will be notified by their classroom teacher as to the hours of preschool. 


Attendance:  It is very important that your child attend school regularly.  Children who miss an excessive number of days often find it difficult to catch up.  We realize sometimes it is necessary for a child to miss school due to illness, doctor’s appointments, etc.  Should your child miss school, please contact the school as soon as possible.  Students will be considered tardy if they arrive to school later than 8:15 am.


Arrangements should be made with your child’s teacher so that homework can be assigned to ensure that your child does not fall behind in his/her studies.  Make-up work should be picked up at the office at the end of the school day unless other arrangements have been made.


Any student not in attendance of which the school’s secretary has not been notified of absence, will be notified by the automated calling system at the start of the school day on the date of the absence and then again in the evening if a return call to school is not made by the parent.  


If a parent has not been in contact with the school regarding an absence or cannot be reached by the school regarding an absence, the absence will be listed as unexcused.  


Illness of student/medical, legal actions involving the student, death in family, and special situations as determined by the Principal or his/her Designee are the only accepted reasons for an excused absence.  The principal may request a doctor’s note following excessive absences in order for the absence to be counted as excused.  Excessive absences may result in the student’s retention, to be determined by the building Principal.


Kindergarten in the state of Indiana is not mandatory; however, upon registration of a kindergarten student, the parent agrees to accept all rules and regulations of the elementary program.  Excessive absences may result in the student’s retention, to be determined by the building Principal.


Surveillance Cameras: To help ensure the safety of students and staff at Holland Elementary surveillance cameras have been installed on all corporation school buses and buildings.


Corporation K-5 Attendance Policy:  After a reasonable number of absences the Principal and/or Designee will contact the parent in writing.  Documentation will be kept on file.  After (15) absences during the school year, the Principal and/or her Designee will contact the parents in writing.  Documentation will be kept on file.  After (20) absences during the school year, the Principal and/or her Designee will initiate court proceedings if it is determined that the absences from school were unnecessary.  These requirements will be waived for each absence that is authorized by a licensed professional in the medical or legal profession.


Retention of Students:  The general policy of the School Corporation is to encourage and assist students to move through school in a continuous growth pattern of academic achievement in harmony with their normal social and emotional development. Most students will require the normal allotted time to progress through the school curriculum.


In arriving at a decision on the retention of a student, the combined views of the teachers, principal and parents will be taken into consideration. The final decision on retention shall remain with the principal of the school involved. Results obtained from standardized achievement tests and academic progress will be important factors in the decision.  It is prohibited to retain a student in a grade level for the sole purpose of improving a student’s ability to participate in extracurricular athletic programs.


Arrival and Dismissal:   The majority of buses arrive to school at 7:35am. Students who are car riders and walkers should arrive at school no earlier than 7:30, as supervision is not provided until then.  All arrivals should come directly to the gym.


Car riders should be dropped off at the south entrance to the gym.  Walkers should also enter through this door.  Please do not drop off your child in front of the gym at the main gym entrance.


Car rider and walker dismissal will take place from the canopy entrance at the front of the main building.  Bus dismissal will be from the back of the building or the canopy entrance of the gym.


Dismissal for all students in grades K-5 will be at 3:00.  The last bus picks up children at 3:35.


If you are picking your child up by car, please drive to the end of the drive directly in front of the main building.  As the car in front of you picks up their child and pulls out of the pick-up line, please move forward to fill the gap.  This will enable us to move in more cars more efficiently and safely. Cars should only enter from the north and should exit leaving south.


Please do not block the drive for thru traffic and buses.  If you must leave your car, please park your car in a parking spot so as not to stop the flow of traffic.


Late Arrival and Early Dismissal:  Class work starts immediately following the taking of attendance and continues until dismissal.  It is therefore to your child’s best interest that he/she arrive at school promptly and remain in school until the end of regular school hours.  We realize occasionally it might be necessary for a child to be tardy or have to leave during the school day.  We ask that you follow the same instructions as for reporting absences.  Please notify the school as soon as possible.


Students who arrive late should be accompanied by a parent/guardian to sign the child in at the office.  Students will only be dismissed to a parent/guardian unless prior approval has been received by the office from the child’s parent/guardian to release the child to someone else.  The secretary will then call the child’s classroom to arrange for dismissal.  The same procedure will follow for any student returning to school.  A parent/guardian will need to come in and sign in or sign out the child for all early dismissals and late arrivals.  We realize this may be a bit inconvenient for you; however, our first concern must be for the safety of the children.


Alternate Dismissal:  Should your child be going home on another bus or any other means than is typical for your child, please send a dated and signed note with your child stating this.  No child will be allowed to go home with another child or adult without previous notification and approval by the office.


Inclement Weather and Emergency Dismissal:  Typically over the course of the school year, generally due to snow, the school corporation closes school for the day or dismisses early.  Cancellations and early dismissals are announced over the local radio channels and via an automated phone call.


It is always your ultimate decision as to whether to send your child to school or not due to bad weather; however, your child may be counted as absent if school is in session.


Student Phone Calls:  In an effort to help teach the children responsibility, students will not be allowed to call home, for example, to request their parents bring in a forgotten lunch, homework, after school sports clothes, to ask permission to go home with another student, etc. In the case of an emergency, to be determined by the classroom teacher or the principal, all students will be allowed to call home.


Breakfast/Lunch/Milk Program:  Breakfast, lunch and extra milk are available to students. The price of each will be published in our back to school information. Free and reduced price applications are available.


**Separate checks must be used when paying for recess milk and lunch.

**Always use the memo line on your check to indicate the purpose of the payment.

**Always use checks if possible versus sending in cash.


Meal Charge Policy

The purpose of this policy is to establish consistent meal account procedures throughout the district. There is a fine balance that needs to be attained between the solvency of the food service program and the nutritional needs of students.


The goals of this policy are.

  • To ensure that all students have a healthy meal and that no child goes hungry.
  • To treat all students with dignity and confidentiality in the serving line regarding meal accounts.
  • To support positive and clear communication among staff, administrators, teachers and students and parents or guardians.
  • To establish fair practices that can be used throughout the school district.
  • To encourage parents or guardians to assume the responsibly of meal payments and to promote self-responsibility of the student.
  • To encourage parents or guardians that are unable to pay for school meals due to economic situations to contact the Food Service Director for information on assistance.
  • To establish a consistent practice regarding charges and collection of charges.
  • To encourage parents or guardians to make meal payments in advance.
  • Trays that are given to students with negative accounts will not be taken back by cafeteria personnel.

School breakfast and lunch accounts can be funded through multiple methods:

-Cash or check.

-Send money to school with student.

-Mail Payment to the school which student attends.

-Log in to Harmony through the corporation website (www.swdubois.k12.in.us.) to pay by credit card.





Elementary school (K-5) charging policy as follows:


-Students will not be allowed to charge breakfast.

-Students will not be allowed to charge extra milk or any ala carte items.

-Students will be allowed to charge up to five lunch meals before an alternative meal is provided.

-After the fifth charge, parents or guardians will be notified and asked for a payment.

-The cafeteria will provide an alternative meal that will consist of a peanut butter or cheese sandwich, fruit and milk at a cost of $ 1.00.

-Sending meals from home with your child is another option that will not incur charges.

-For students with a negative cafeteria balance, an envelope will be sent home on a weekly basis and/or an email will be sent.

-An automated phone call will be sent for any students starting with a negative balance of .01 or more.


Adults  - No cafeteria charges are allowed.


All Grade Levels – At the end of the school year, a student’s cafeteria balance (both positive and negative) will follow them to the next school year. Refunds of a positive balance for students leaving the district or graduating may be issued by making a request to the Food Service Director. Funds may also be transferred to a sibling in the Southwest Dubois County School District by making a request to the Food Service Director.

For refunds of students graduating, a check will be issued after approval by the school board’s June meeting.

For refunds to students transferring to a different school district, a check will be issued after approval from the school board the following month.

For outstanding lunch debts, Southwest Dubois County School Corporation will have the option of retrieving the payment through small claims court. The filing fee will be charged to the debt owed.


We ask that you not send additional drink or food with your child.  The only exception to this is if a child has a medical condition, which causes his/her body to not tolerate juice or milk.  We can only accept verification of this through a doctor’s note.  The note must state the medical condition and prescribe what the child may be served.  Our goal is that each child receives a nutritionally sound lunch each day.  Any child who chooses to bring his/her lunch may also purchase milk at lunch from the cafeteria.  They may not purchase juice at lunchtime due to government guidelines.  Please do not send packed lunches that need to be refrigerated or heated and soft drinks are not permitted.


Birthday/Holiday Treats:  Throughout the year the children will be celebrating birthdays and other special occasions and may want to share a special treat with their classmates.  We prefer these to be nutritious treats, such as fruits (apples, bananas (we can slice); vegetables (carrot sticks, celery sticks); and grains (pretzels, cereal snacks).  Due to corporation wellness guidelines, we can no longer accept homemade treats.  All treats must either be fresh or be prepackaged. We also have a water only policy for classroom parties, no juice or soft drinks are allowed.


Harmony School Management Software:  This software provides parents with the capability to view portions of their child’s academic record via the internet through the use of secure user names and passwords.  Information to view may include an attendance report, discipline report, progress report, and food services.


Toys:  Students are not allowed to bring toys from home to school.  Playground balls, jump ropes, and other equipment are available during recess time.


Discipline: Minor disturbances in the classroom, lunch, or at recess are handled by the instructional staff or, in some instances, by other official school personnel.   Repeated offenders and severe circumstances require students to be sent to the Principal.  Teachers, instructional assistants, and other official school personnel will make the determination as to whether the Principal needs to be made aware of a particular incident.  Routinely, upon the second visit to the office or under any severe circumstance; the Principal will contact the student’s parents/guardians.  Students may be asked to serve a supervised study during their lunch recess for incomplete homework or inappropriate behavior.


Bullying: A link to anonymously report bullying is located on our school’s website.

  1. Bullying committed by students toward other students is strictly prohibited. Engaging in bullying conduct described in this rule by use of data or computer software that is accessed through any computer, any computer system, or any computer network is also prohibited.


  1. For purposes of this rule, bullying is defined as overt, unwanted, repeated acts or gestures, including verbal or written communications or images transmitted in any manner including electronically or digitally, physical acts committed, aggression, or any other similar behaviors that are committed by a student or group of students against another student with the intent to harass, ridicule, humiliate, intimidate, or harm the targeted student and create for the targeted student an objectively hostile school environment that:


  • places the targeted student in reasonable fear of harm to the targeted student’s person or property;


  • has a substantially detrimental effect on the targeted student’s physical or mental health;


  • has the effect of substantially interfering with the targeted student’s academic performance; or


  • has the effect of substantially interfering with the targeted student’s ability to participate in or benefit from the services, activities, and privileges provided by the school.


  1. This rule may be applied regardless of the physical location of the bullying behavior when a student committing bullying behavior and the targeted student attend a school within the school corporation and disciplinary action is reasonably necessary to avoid substantial interference with school discipline or prevent an unreasonable threat to the rights of other students to a safe and peaceful learning environment.


  1. Any student or parent who has knowledge of conduct in violation of this rule or any student who feels he/she has been bullied in violation of this rule should immediately report the conduct to the building principal or his/her designee who has responsibility for all investigations of student misconduct including bullying. A student or parent may also report the conduct to a teacher or counselor who will be responsible for notifying the building principal or his/her designee.  This report may be made anonymously.


  1. The building principal or his/her designee shall investigate immediately all reports of bullying made pursuant to the provisions of this rule. Such investigation must include any action or appropriate responses that may be taken immediately to address the bullying conduct wherever it takes place. The parents of the bully and the targeted student(s) shall be notified on a regular, periodic basis of the progress and the findings of the investigation and of any remedial action that has been taken.


  1. False reporting of bullying conduct as defined in this rule by a student shall be considered a violation of this rule and will result in any appropriate disciplinary action or sanctions if the investigation of the report finds it to be false.


  1. A violation of this rule prohibiting bullying may result in any appropriate disciplinary action or sanction, including suspension and/or expulsion.



  1. Counseling, corrective discipline, and/or referral to law enforcement will be used to change the behavior of the perpetrator. This includes appropriate intervention(s), restoration of a positive climate, and support for victims and others impacted by the bullying.


  1. Educational outreach and training will be provided to school personnel, parents, and students concerning the identification, prevention, and intervention in bullying.


Anti-Harassment: It is the policy of the Board of School Trustees to maintain an education and work environment that is free from all forms of unlawful harassment, including sexual harassment, occurring in the Corporation's educational opportunities, programs, and/or activities, or, if initially occurring off Corporation grounds or outside the Corporation's educational opportunities, programs, and activities, affecting the Corporation environment (hereinafter referred to collectively as "unlawful harassment"). The full policy can be found on the SWDCSC website under policy # 5517.



Electronic Media: Sending, sharing, viewing, or possessing pictures, text messages, emails, or other material of a sexual nature in electronic or any other form, including the contents of a cell phone or other electronic device is prohibited. Personal electronic devices may only be used for instructional purposes under the supervision/direction of the classroom teacher.  Devices will be taken away and parents will be contacted if they are used inappropriately or at inappropriate times. 


Health Services:  One full time school nurse divides her time among the four schools within our school corporation.  She is in our building one day per week and can be reached by phone for consultation or visit our school at other times as required.


Parents/guardians should notify the office immediately if your child has any type of medical problem of which we need to be aware.


Immunization Policy:  Parents are urged to check the immunization records of their children to see if they are adequately protected.  When a child enrolls in a school corporation for the first time or any subsequent time and at any level, his/her parents must show that the child has been immunized or that a current religious or medical object is on file.  A detailed description of immunizations will be handed out at textbook registration.


Children with a history of receiving less than the minimum requirements for immunization have a period of 20 calendar days in which to begin or resume their series.  Students may remain in school at the end of a granted waiver period by documenting they have either:      

1.  Completed all requirements, or

  1. Entered upon a specific schedule of immunization approved by a physician or

the local Health Department, or

  1. Qualified for exemption.


Documentation of immunization may be obtained:

            1.  By a physician’s certificate including the number and dates of doses


  1. By records forwarded from another school corporation including number

and dates of doses administered;

  1. By a record maintained by the parent/guardian, which documents the date

each dose of vaccine was received.


Illness and Accidents at School:  Minor injuries will be cared for by general first aid at school.  If any questions exist as to the severity of the injury, the school will immediately contact the parents/guardians of the child.


Generally speaking, if a child is running a temperature above 100, the parents/guardians will be contacted to arrange transportation home.


School Counselor: Counseling services are available to students.  Many problems concerning both schoolwork and personal life may be helped by counseling with a competent person.  The counselor and teachers may assist students with these problems.


Insurance:  Insurance is available for any student.  You may purchase the school day plan or the 24-hour plan.  Dental insurance will be offered as well.  Forms may be accessed on the corporation website.


Head lice:   As stated in the corporation policy manual:

In the event a child is examined by the school nurse or any other designated school official and found to have an infestation of live lice present on the scalp and/or body with nits closer than ½” from the scalp the parent will be called and the child will be sent home for treatment. Information will be provided about proper treatment techniques for family members and personal belongings.


An infested child should not be allowed to return to school until after treatment.  Upon re-entry, the child should be checked by the school nurse or designated person who understands the control measures.  Evidence of treatment includes no live lice, no nits closer than ½” from the scalp, clean hair and scalp, and a statement from the parent(s) as to what treatment was used.


If a parent is not responsive, or treatment not successful, a home visit may be warranted.  If the student remains out of school for longer than five (5) consecutive days or is not receiving appropriate treatment, this may constitute child neglect and should be reported to the Department of Public Welfare.


Administration of Medication at School:  Medication will be administered in accordance with the parent’s written statement in the case of nonprescription medicine or the physician’s written order in the case of prescription medicine only by the school nurse or other employee(s) as designated by the school Principal.  All medication (prescription and over-the-counter) is to be brought directly to the office/clinic upon the student’s arrival at school along with the parent’s statement or doctor’s order for dispension.  All administration of medicine will be documented in writing.  All medication will be stored and dispensed from the office/clinic.  Send only the amount of medication the child is to take at school.  An “Administration of Medicine” form must be filled out when a child will be taking medicine for an extended period of time. All prescription or non-prescription medications should be brought in the original container.


Book Rental and Fees:  Book rental will be established by grade and will be determined based upon the actual amount of consumable and nonconsumable items to be used by the individual student.  Payment is due prior to the first day of school.  Should you need to make other arrangements, please contact the School Secretary. Students that do not pay for textbooks and that do not qualify for assistance will not receive textbooks until the rental fee is paid.


Visitation:  Parents, grandparents, and other community members are welcome to visit the school in operation.  If you wish to visit a classroom during class time, you are to arrange ahead of time with the child’s teacher as during the typical day, children are out of their classrooms at various times attending a special class, lunch, or recess.  In addition, there are some times during the school day, such as during testing time, which may not be an appropriate time to visit.  All visitors must check in at the office before going to class areas and will be issued a visitor’s identification pass.


School Dress:  We count on your good judgment as to how your child comes dressed to school.  Children should dress comfortably. Children are not to wear platform or any other high-heeled shoes, flip flops, clothes with large tears, clothes with writing that could be found offensive, spaghetti straps, pajama bottoms, midriff tops, or short shorts or other revealing clothes.


Your child will need to wear gym shoes and shorts or pants on P.E. day so he/she can take full advantage of our physical education program.  Gym shoes are good shoes to wear any day to school.  You will be notified as to which day will be P.E. day for your child.


Fresh air and exercise are important to our students’ well being.  Students go outside each day for recess unless it is raining or is extremely cold.  Our policy states that recess will be outside unless the wind chill is below 22º or the temperature is below 32º.  Please be sure your child dresses appropriately for the various weather conditions.  We suggest that all outerwear be marked with your child’s name including your child’s book bag.


Curriculum/Instruction:  All students in grades kindergarten – fifth grade receive instruction in the general education classroom in the areas of language arts, mathematics, science, and social studies.  The K-5 writing program stresses process writing.  The math program for all grades is skill based and stresses hands-on learning.  All planning for instruction is based upon the Indiana Academic Standards.


Students in grades K-5 will receive a minimum of 40 minutes of instruction each week in the area of music, art, and PE.  


All grade levels are exposed to independent, as well as, cooperative learning activities.  Students are recognized as individuals.  Our focus therefore is upon individual progress rather than on group comparisons.  In order that each child has the opportunity to experience success, when necessary, curriculum is modified or accommodated to fit the special needs of that particular student.


Students in grades K-5 are scheduled in the computer lab for a minimum of 40 minutes per week.  Computer technology will allow our students to practice various skills covering all areas of the curriculum and to develop proficient skills in the use of a computer.  Students will use MyOn Reader and Education City, an interactive software program in the areas of language arts and math. 


Media Services:  Students in grades K-5 receive a minimum of 40 minutes of library time each week.  The library is open the entire school day.  In addition to having a full time library assistant, our school shares a licensed media specialist with Huntingburg Elementary.  A replacement fee may be issued for lost or damaged books.


Accelerated Reader:  All students grades 1-5 are encouraged to participate in Accelerated Reader.  Students are motivated to read appropriately leveled books, take quizzes on those books, and earn points and prizes.  All students that attain the grade level goal by the end of the year are invited to an AR Party.  Students are entered into a weekly drawing for each quiz they take that receives a score above 80%. 


Junior Achievement/Community Support:  The Junior Achievement Program supplements the school’s social studies program in the area of economics for all students in grades kindergarten – fifth grade.  This program is entirely funded and presented through donations and volunteers of the Holland community and is sponsored by the Holland Kiwanis.


DIBELS (Dynamic Indicators of Basic Early Literacy) and SSP (Student Success Process):  Three times a year students in grades K-2 are assessed with the DIBELS benchmark assessment and students in grades 2-5 are tested with the standards-based Acuity assessment.  Based on these results and progress monitor results a student may be pulled from the classroom to receive small group remedial instruction.   


Special Education Services:  Our school has a full time special needs certified teacher.  The teacher administers testing, establishes individual education plans for children identified with special needs, and gathers special resources for not only students, but also for the general education teachers.  All of our students with special needs remain in the regular classroom as much as possible.  Occasionally some of our students require small group work outside the classroom.  The special needs teacher and/or her instructional assistant administers this pullout. A copy of our school’s seclusion/restraint plan is located in the principal’s office.


Preschool:  Children ages three and four, up to age five qualify to be a part of the preschool program.  The preschool is an integrated program.  Students identified with exceptionalities and general education students work together in an inclusive environment. 


Students with exceptionalities are identified through the Dubois Spencer Perry Exceptional Children Cooperative.  There is no fee for these children to attend the program.  The cost of their schooling is funded through both federal and state funds.  General education students are charged tuition. This fee secures placement on the days school is in session. 


Most of the students identified with exceptionalities attend two full days a week.  All of the general education students attend for 2 ½ hours two days per week.  General education students may be withdrawn from the program throughout the school year if the spaces are needed for students that have qualified for special education.


Speech and Language Therapy:  Children, ages three years to five and kindergarten – fifth grade with disabilities in language, speech, auditory perceptual skills, voice, and fluency are eligible to participate in this program.


School Progress Reports:  Students in K-5 will receive a School Progress Report each nine weeks plus a mid-term report.  Parents are encouraged to keep in direct contact with your child’s teacher and to schedule a conference whenever needed. 


Grading Scale:  Preschool and kindergarten students do not use a grading scale for reporting progress.  When a scale is used, the scale for all our elementary grades is as follows:

            A          93-100            A-        90-92.99                     

            B+       87-89.00          B          83-86.99          B-        80-82.99

            C+       77-79.99          C         73-76.99          C-        70-72.99

            D+       67-69.00          D         63-66.99          D-        60-62.99

            F          Below 60

**1st-2nd is the same except below a 70% = N   (no D or F)


Homework:  Homework is an out-of-school assignment that contributes to the educational process of the student.  Homework shall be viewed as an extension of class work and related to the objectives of the curriculum.  Most class work can be finished within the time frame of the school day as most teachers offer periods of study for their students.  Reviewing for tests should be accomplished at home.  We also recommend you encourage your child to read or for you to read to your child at home each day. 


Parent Newsletter:  A parent newsletter will be emailed to the parents at the end of each week.  The newsletter will contain information/news from each individual classroom, school-at-large information/news, including mini-lesson plans for the upcoming week. 


Please check your child’s book bag/Raider Take-Home Folder each evening as occasionally something pops up that needs immediate attention and is therefore sent home immediately.


Parent Teacher Organization (PTO):  We have a very active and supportive PTO.  All parents of students attending Holland and all staff members are automatic members.  There is no charge for membership. 


Snack Cart: Students can purchase a healthy snack for $.50. Snacks will be sold in the morning in the gym, but not consumed until afternoon recess or a designated time in the daily schedule.  Purchasing snacks are completely optional.  Snacks will be purchased daily, not run on a credit system like milk.


Nine-Week Super Star Incentive Program:  Students in grades PreK-5 who have  great attendance (includes only 1 absence or 1 tardy or 1 early dismissal) turn in all of their completed homework, and display positive behavior throughout the grading period will be eligible to be nominated by their classroom teacher as a Nine-Week Super Star.  Students receive certificate of achievement, special pencil, and special treat.  A student can be nominated during any or all of the grading periods. 


Sports/Academic Participation Policy:  Students receiving an F on a mid-term or regular grading period report may practice, but may not participate in any school-sponsored team.  A student may regain their eligibility at the next reporting period if they do not receive an F. The principal, classroom teacher, and/or the coach of the particular sport may disqualify a student from participation for any misconduct (including bad sportsmanship), pending principal’s approval.  Prior to beginning the season, coaches should have an informational meeting.  All students participating in school athletic programs are required to obtain a physical from their physician.


Corporation Academic Awards Recognition:  Students in grades 3-5 are eligible to be recognized.  The criteria includes maintaining a GPA of 3.7 or above during the first 3 grading periods.


Honor Roll:   Students in grades 3-5 must receive all A’s and/or B’s in academic areas to qualify for the Honor Roll.  Roll lists are published in local newspapers following each grading period.




Please read this entire section carefully.


This agreement is made effective upon receipt of a classroom use of a DEVICE between The Southwest Dubois County School Corporation (“SWDCS”), the student receiving a DEVICE (“Student”), and his/her parent(s) or legal guardian (“Parent”).


The Student and Parent(s), in consideration of being provided with a DEVICE, including power adapter, charging cable, case and software (“accessories”) for use while a student at SWDCS, hereby agree as follows:


1. Equipment:

a. Ownership: SWDCS retains sole right of possession of the DEVICE and grants permission to the student to use the DEVICE according to the guidelines set forth in this document and in conjunction with the SWDCS Student Responsible Use Agreement. SWDCS retains the right to collect and/or inspect the DEVICE and accessories at any time, including via electronic remote access; and to alter, add, erase or delete installed software (including the DEVICE iOS) or hardware.


b. Equipment Provided: Efforts are made to keep all DEVICE configurations the same. All systems include ample RAM, applications, and wireless network capability. SWDCS will retain records of the serial numbers of provided equipment.


c. Substitution of Equipment: In the event the DEVICE is inoperable, SWDCS has a limited number of spares for use while the DEVICE is repaired or replaced. This agreement remains in effect for such a substitute. The Student may NOT opt to keep a DEVICE or to avoid using the DEVICE due to loss or damage.


d. Responsibility for Installed Software: The Student may not install any software which violates the SWDCS Student Responsible Use Agreement. Uninstalling any school provided or other software or profiles from the DEVICE is not permitted. Operating System and Application updates will be run from a central location. Failure to comply will result in disciplinary action.

2. Damage, Loss or unreturned Equipment:


a. Warranty for Equipment Malfunction: SWDCS has a limited manufacturer’s warranty for the DEVICE. The warranty only covers damage to the DEVICE caused by manufacturer’s defects.


b. Responsibility for Damage: In the event of damage or Loss/Theft of the DEVICE or accessories, it is the Student's responsibility to notify the teacher and school administrative office as soon as possible.


c. Repeated, intentional or accidental damage or breakage of the DEVICE will result in disciplinary action.


3. Legal and Ethical Use Policies:


a. Monitoring: SWDCS will monitor DEVICE use using a variety of methods to ensure compliance with SWDCS’s Student Responsible Use Agreement and this agreement. Any attempt to “jailbreak” the DEVICE or remove the SWDCS profiles will result in disciplinary action.


b. Legal and Ethical Use: All aspects of SWDCS’s Student Responsible Use Agreement remain in effect during the use of the DEVICE. SWDCS will make every attempt to provide content filtering within the SWDCS network and outside the network. However, SWDCS does not have full control of the information on the Internet or incoming email while off campus.


c. File-sharing and File-sharing Programs: The installation and/or use of any Internet-based file-sharing tools are explicitly prohibited. File-sharing programs may not be used to facilitate the illegal sharing of copyrighted material (music, video and images).


d. Allowable Customizations: The Student is permitted to alter or add files to customize the assigned DEVICE to their own working styles (i.e., wallpaper, default fonts, and other system enhancements). However, SWDCS reserves the right to insure all customizations follow the SWDCS Student Responsible Use Agreement and may periodically conduct maintenance that may configure the DEVICE back to the originally installed state. Pass codes may be used on applicable Student DEVICES so long as they do not interfere with day to day operations of SWDCS and the DEVICE. Students may be required to share or remove pass codes.


e. Digital Citizenship: In accordance with our vision statement, using the resources available at Common Sense Education.








This document is an important addendum to the Student DEVICE Responsible Use Agreement Form. Read it carefully prior to signing. You are expected to follow all the specific guidelines listed in this document and take any additional common sense precautions to protect your assigned DEVICE. Loss or damage resulting in failure to abide by the details below may result in full financial responsibility.


Your Responsibilities


? Treat this equipment with as much care as if it were your own property.


? Do not let anyone use the DEVICE you have been assigned. Loss or damage that occurs when anyone else is using your assigned DEVICE or accessories will be your full responsibility.


? Adhere to SWDCSs Student DEVICE Use Agreement at all times and in all locations. When in doubt about acceptable use, ask a teacher, principal or member of the tech team staff.


? Read and follow all email instructions from school technology personnel.


How to Handle Problems


? Promptly report any problems to your (or your child’s) teacher.


? Don’t force anything (e.g., connections, charging cables, etc,). Seek help instead.


? When in doubt, ask for help.


General Care


? Do not attempt to remove or change the physical structure of the DEVICE, including the screen. Doing so will void the warranty, and you will be responsible for 100 percent of the repair or replacement cost.


? Do not remove or interfere with the serial number or any identification placed on the DEVICE.


? Do not do anything to the DEVICE or accessories that will permanently alter it in any way.


? Keep the equipment clean. For example, avoid eating or drinking while using the DEVICE.


? Do not grab and squeeze the DEVICE, as this can damage the screen and other components.


? When moving with the DEVICE, be sure to hold it securely with both hands.


Screen Care


? The DEVICE screen can be easily damaged if proper care is not taken. Screens are particularly sensitive to damage from excessive pressure.


? Do not touch the DEVICE screen with anything (e.g., pen, pencil, etc.) other than approved DEVICE screen cleaners.


? Never leave any object on the DEVICE.  Do not stack notebooks, books, or other items on top of it and do not place pencils or pens in the hinge when open. This is one of the most frequent causes of broken screens.


Disciplinary Issues


  • If any of the above guidelines are violated to an extent that warrant disciplinary action, each building’s administrator will address the situation and determine disciplinary action, if necessary, on a case by case basis.


  • Individuals who do not pay any assessed repair or replacement fees will be forwarded to small claims.



Terms of Agreement


The student is responsible at all times for the care and appropriate use of technology.


I understand if my child violates the guidelines agreed to in the SWDCS Student DEVICE Use Agreement or Student Responsible Use Agreement, his/her privilege to use the technology may be restricted or removed and he/she may be subject to disciplinary action. The DEVICE and accessories remain the property of SWDCS. At the end of the school year or upon transfer from the school district, parents and students agree to return the DEVICE and accessories to the school in the same condition it was issued to the student less reasonable wear.


___________________________________  ____________________________________

Student Name (printed clearly)                               Student Signature


___________________________________  ____________________________________

Parent/Guardian Name (printed clearly)                Parent/Guardian Signature


____________________________________            ____________________________________

Date                                                                            Parent/guardian email


____________________________________            ____________________________________

Student cell number                                                 Parent/guardian cell number


____________________________________            ____________________________________

Parent/Guardian work number                                   Parent/guardian work email

Board Approved ___(date)_____________

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